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using the save as option to save a file.

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The Save As option is usually used to save an existing file, either with a new file name, or into a different location or both.

On the previous page, How to Save a File, we were saving files by clicking FILE and then SAVE. But that was always for new files. Files we'd just created.

But sometimes, you'll have a file your working on, and you'll want or need to save it with a different name, or in a different location (folder).

In this way, you can preserve the original file.

I know that probably doesn't make much sense right now, but bare with me.

To demonstrate how to use the save as option to save a file, I'm going to rely heavily on examples. It's the best way I think of to show you how it works.

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    save and save as.

    When you create a new file, SAVE and SAVE AS work the same.

    When you click either one, the Save As window will open, allowing you to name the file and decide which folder to save the file into.

    It's when you open an existing file, a file that you already have, that the difference becomes apparent.

    I think the best way to explain it is by giving some simple examples. So here goes.

    To start, we'll open Notepad and type something.

    Then save it, just as we've been doing, by clicking FILE and then SAVE.

    Call the file Test File 1 and save it onto the Desktop.

    Close Notepad.

    test file 1 on the desktop.

    Find the file "Test File 1" on your Desktop and double left click it to open it.

    Add some more text. Anything will do, just something so you'll know that you've changed, or edited, the file.

    Then save the file again. Click FILE & then SAVE.

    Did you notice anything?

    The SAVE AS window didn't appear.

    the file has been edited.

    The Save As window doesn't open again because the computer already knows what the file is called and which folder it's stored in.

    So it doesn't need to ask again.

    The file is Test File 1 & it's stored on the Desktop.

    When we click SAVE, for a file that we already have, what we're doing is UPDATING the file. We're telling the computer to save the changes that we've made.

    Now try this, click FILE and then click SAVE AS.

    And up pops the Save As window.

    Now we can give the file a name, and save it into a different folder if we want to.

    Change the name to Test File 2 and save it to the Desktop.

    Close Notepad and check out your Desktop.

    rename the file to test file 2.

    You should now have 2 files , Test File 1 & Test File 2, on your Desktop.

    When we clicked the SAVE AS option, instead of just SAVE, we're telling the computer that we want to Save the file As something else.

    SAVE AS a new file. A new file with a new name and/or location.

    test file 1 & test file 2.

    When you save a newly created file, SAVE and SAVE AS do exactly the same thing. There's no difference.

    Clicking either will open the Save As window allowing you to name and locate the new file.

    But when you open a file that already exists, they do different things.

    Clicking SAVE will update the existing file with the changes that you've made.

    But won't allow you to change the name of the file or it's location.

    Clicking SAVE AS allows you to save the file with a different name or in a different location or both.

    using save and save as to save a file.


    using save as to save a file.

    OK, so I'll bet that's about as clear as mud. What we need is a practical demonstration of how we'd use Save As in a real world scenario.

    Imagine this.......

    You're writing letters to 3 friends, just updating them on how your are and what your doing.

    The main body of the letters will be the same, since it's all about you, but the beginnings will be different.

    Bob's single and doesn't have any kids, so you'll need ask how he's doing and if he's still seeing that girl he introduced you to.

    Jane's married, but no kids, so you wouldn't ask if she's seeing anyone, but you will ask about her husband.

    Dick's married and has kids, well you get the idea.

    Don't worry, I'm not going to ask you to type out a proper letter.

    Just a few lines of text to show the outline of a letter will do fine.

    We just need to do this as an example of how useful the Save As command can be.

    Open Notepad and begin your letter to Bob.

    letter to bob.

    Save the letter by clicking FILE and then SAVE.

    Name the file Bob and save it into a folder on your Desktop called Letters to Bob.

    letters to bob folder on desktop.

    The second letter will be to Jane.

    Since the main body of the letter is going to be the same as Bob's letter, we don't need to change it.

    Only the very beginning needs to change.

    So here we'll change the beginning of the letter so that it's addressed to Jane.

    But the main body of the letter, the stuff about us, can stay exactly the same.

    letter to jane.

    Now remember that this is originally the letter we wrote to Bob.

    We've re-addressed it to Jane. We've changed or edited it.

    So now we want to save this letter as a letter to Jane.

    We'll need to change the file name from Bob to Jane.

    So click FILE, but this time, click SAVE AS instead of clicking SAVE.

    click save as.

    Now the Save As window opens again and we can type a new name for the file and save it into a new folder on the Desktop.

    Call the file Jane and the folder Letters to Jane.

    the save as window.

    We've now got 2 new folders on our Desktop.

    Letters to Bob & Letters to Jane.

    bob & jane's folders on desktop.

    Have a go at this exercise.

    Using Save and Save As to save files on your computer.

    Oh, and I didn't forget about Dick. He gets a letter in the video too.

    using save as to save files.


    ready to go?

    Now we can save a file just about anyway we want, how about opening them?

    ready to go?

    Now that we can save a file just about anyway we choose, how about opening them?

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